Planning Your Travel to Toronto

Toronto isn’t just Canada’s largest city—it’s a world-class destination buzzing with innovation, culture, and creativity. Home to over 250 cultures and communities, Toronto is a dynamic mosaic of global influences, where tradition meets trend and new ideas take flight.

From skyline views and top-tier dining to world-renowned arts, entertainment, and tech hubs, this city sets the stage for meaningful connections and unforgettable experiences.

As you prepare for the 2025 Conference, we’re excited to welcome you to a city that doesn’t just host events—it elevates them.

Let Toronto inspire your journey.

Transportation Options

By Plane: Toronto Pearson International Airport (17 miles), Billy Bishop Toronto City Airport (2 miles) 

All visitors are responsible for and must have valid travel documents and identification to enter Canada, such as a passport or visa. These items are your responsibility, but to help ensure your travel to Toronto is as smooth as possible, we’ve compiled some important information about obtaining a visa for your stay. Please read the details below and start your visa application process well in advance. 

 

American citizens do NOT need a visa to enter Canada, however if you are a citizen of another country a VISA may be required. Please see below for visa information. If a visa is required, we encourage you to begin your visa application immediately to allow for the maximum processing time. You can register for the conference now.

Visa Information: Steps to Obtain Your Visa if Required

 

  • Check Visa Requirements: Before applying, verify if you need a visa to enter Canada based on your nationality. Visit the Government of Canada’s official visa website to find out if you require a Temporary Resident Visa (TRV) or an Electronic Travel Authorization (eTA).

    NOTE: If you have a U.S.  passport, you do not need a visa. No further steps are required. 

    Verify if you need a visa

    Note: Visa-required individuals may be required to submit fingerprints and a photo (biometrics) to acquire their visa for travel to Canada. (People who require only an eTA do not need to provide biometrics. Travelers who normally require a visa will also need to provide a biometric.) ​​

  • Gather Required Documents: Prepare the necessary documents for your visa application, which typically include: 

    • A valid passport 

    • Proof of conference registration or invitation letter 

    • Evidence of sufficient funds for your stay 

    • Travel itinerary and accommodation details 

    • Any additional documents specific to your visa type 

     
    Submit Your Application  

    • For TRV: Apply online or at a Canadian visa office in your country. Visit the Canada Immigration website for detailed instructions. 

  • Visa processing times can vary. Check the estimated processing times on the Government of Canada’s website and apply as early as possible to avoid any delays. ​​

    Check processing times

  • An invitation letter may be required. Conference attendees registered to attend the conference and paid in full can request a letter of invitation for visa applications.  

    Please request your letter of invitation for the Annual Conference 2025 in Toronto by September 1, 2025. The visa application process can take several months, so please apply for a visa as early as possible.   

    Guidelines:  

    • Invitation letters will be issued to attendees who have registered for the full conference.   

    • Invitation letters will be emailed as PDFs to attendees. Hard copies cannot be mailed.  

    • All expenses associated with the conference are the responsibility of the attendee.  

    • The Conference is unable to assist with the visa process beyond providing the invitation letter.  


    Your request will be reviewed by Conference staff. Please allow 2 weeks to receive a response. The conference reserves the right to decline the request for a letter of invitation. Your request for a letter of invitation does not guarantee that you will receive a visa. ​

Helpful Links & Contact Information

For any questions or additional assistance with your visa application, please visit the Government of Canada’s official visa website for further guidance. If you cannot find the answer you need, contact use at marce@meetingachievements.com.

Additional Information